Inwood Forest Community Improvement Association

Board of Directors Meeting

White Oak Conference Center

April 10, 2013 Meeting

Board Members Present:                                         Residents that signed in:

First Vice President Hugo Du Bois                           Julia Mara

Treasurer Jane Martin                                                          Angela Tallant Wathen

Secretary Sharon DeRousse (delayed)                        Cory Cornett

Director Marida Curry                                               Fred Sheppard

Fritz Warncke

Board Members Absent:                                          Robert Jones

President Julie Grothues                                             Willa Money

Second Vice President Tom Haynes                           Lan Vu

Director Dennie Hodge                                               Hortensia El-Trabulsi

Homeowners Forum

A homeowner asked the Association about buying a piece of the golf course and building a playground. Du Bois informed the homeowner that nothing could be done to the property right now. (It is owned by the city.) He stated that the flood control district will be doing a study to determine where flood detention should be built on the property. The time of this has moved back and may be roughly around 18 months. He informed the homeowner that when the new flood maps are approved, they would receive a letter stating that their house was out of the flood zone. (This applies to homes on the east side of IF only.) The golf course was bought by the city for flood control purposes. Martin informed the homeowner that the City of Houston and the Near Northwest Management District, which manages the property under a license agreement with the city, will at some point propose layouts that should provide space for parks and recreational space.

Du Bois stated that he has done some research on new equipment for the park on Victory. Playground equipment that will be long lasting is expensive. The homeowner suggested a part of the former golf course on White Fir at the dead end. Jane informed her that the Association had no control over the property except for it owns which is the park property on Victory (next to the pool.) They informed her that that property at the end of White Fir was city property and IFCIA could not buy a piece of that land.

A homeowner asked where she could get a copy of the deed restrictions. Martin advised her to go to the IFCIA website.

A homeowner asked about the security of the property. Du Bois informed them that there hadn’t been any sprees of burglaries since the last arrest and that that really seemed to have affected the crime rate. They spoke about the response time of the non-emergency line. It was suggested that homeowners also contact IFCOP if they have any issues.

A homeowner asked if the people arrested were the same people that broke into the other homes. Du Bois was unsure.

A homeowner asked about the junk being picked up on the golf course by the city. The city has been unresponsive regarding this issue. Another homeowner offered a contact to remove the junk.

Meeting Called to Order

First Vice President Du Bois called the meeting to order at 7:31 pm after DeRousse arrived to make a quorum. Martin was designated as Parliamentarian. Du Bois was appointed as Sergeant at Arms. The agenda was adopted as the Orders of the Day, there were no objections.

Approval of Minutes

The Board reviewed the minutes. Martin moved to approve the minutes for general and executive sessions for January 9, 2013 and February 13, 2013 and the February 5, 2013 and March 3, 2013 special meetings. DeRousse seconded the motion. The motion passed unanimously.

Financial Reports

Martin stated that the payments are coming in for 2013 dues. A few accounts were sent to legal for collection and were paid in full shortly thereafter. There are 3 accounts that IFCIA is currently negotiating a settlement with the homeowners, prior to having to take further legal action.

Management Reports

1. Properties and Facilities Committee Report

There were none to report. Grothues was not in attendance.

B. Deed Restrictions Committee Report

There was no deed restriction committee report. Pierce from Genesis Community Management was absent. The April deed restriction violations report is in the board packets.

1. ACC Committee Report

     All requests that were submitted were approved.

1. Security Committee Report

These issues were discussed in the homeowner’s forum.

1. Communication Committee Report

Du Bois reported they are still looking at an entry signs for the property. They are trying to find the best place for the signs.

F. Resident Relations Committee Report

Martin reported that the yard of the Month for March was 7615 Long Creek Court on the east and 7522 Deep Forest on the west. For April, the yards of the month were 5607 Water Leaf on the east and 5926 Lawn Lane on the west.

Old Business

1. ACC Policies and Procedures

There was no report. Grothues was not in attendance.

1. Draft of Amended Deed Restrictions

The Board had a special meeting in March and reviewed the current draft in detail. There are items that need to be addressed. An additional meeting(s) will have to take place before a draft can be presented to the homeowners.

New Business

1. Deed Restriction Violations to Legal

The Board will discuss deed restriction violations in Executive Session.

1. Collections to Legal

The Board will discuss collections scheduled to go to legal in Executive Session.

1. Requested by Inwood HOA (Townhomes) – membership to IF pool

There was no discussion since Grothues was not at the meeting.

The Board moved to Executive Session at 7:41 pm.

The Board reconvened to the General Session at 7:55 pm.

Deed Restriction Violations to Legal

Martin moved to send certified deed restriction letters to 74XX Tall Pines for debris at the side of the house and to 60XX Black Maple for an inoperable vehicle in the driveway. Curry seconded the motion. The motion passed unanimously.

Collections to Legal

Martin moved to send certified collections letters for the 10 accounts listed in her email to the board dated April 5, 2013. DeRousse seconded. The motion passed unanimously.

59XX Bent Bough

Martin moved to take no further action on the fence that is over the side setback line at 59XX Bent Bough, but to inform the property owners that if the fence is rebuilt, there will have to be an ACC form submitted at that time and that the fence cannot be rebuilt without prior ACC approval. DeRousse seconded. The motion passed unanimously.

       Adjournment

With no further business to come before the Board, the meeting was formally adjourned at 7:58 pm on a motion by Martin, seconded by DeRousse and unanimously carried.

                                     Next Regular Board Meeting

The next Board meeting is scheduled for May 8, 2013.