Inwood Forest Community Improvement Association
Board of Directors Meeting
White Oak Conference Center
April 11, 2012 Meeting
Board Members Present: Residents that signed in:
President Julie Grothues Sargis & Helen Jocco
First Vice President Hugo DuBois Ron Scott
Secretary Sharon DeRousse Karen & Chris Young
Treasurer Jane Martin Jose Sanchez
Director Marida Curry John &Eleanore Tyson
Pablo Vazquez
Board Members Absent: Jerry & Donna Davis
Second Vice President Tom Haynes Glenn Dicken
Director Don Emerson Gary Mitcham
Jean Dooling
Mike Graham
Joe Miles
Jose & Elia Villegas
Willa Money
Meeting Called to Order
President Julie Grothues called the meeting to order at 7:03 pm on April 11, 2012. Bryan Pierce was designated as Parliamentarian. Hugo Du Bois was appointed as Sergeant at Arms. The agenda was adopted as the Orders of the Day. There were no objections.
Homeowner Forum
A homeowner asked what will happen with the former golf course property. Grothues responded that the land was bought for flood detention. The Harris County Flood Control District and the City of Houston first need to sign an inter local agreement so that they can begin working on a detention plan. That is in progress.
Another homeowner asked if homeowners that do not comply with deed restrictions could be fined. Grothues responded that the Board does not have the ability to fine a homeowner, however once a violation is seen during inspection or reported, the violation will be addressed.
Several homeowners asked about recent break-ins and crime in the area. Grothues noted that IFCIA has off duty police officers that patrol the community. The officers patrol 5 days and 4 nights on a staggered schedule. Ron Scott, a member of IFCOP, addressed the meeting and requested volunteers for IFCOP to help ensure the safety of the community. A resident from Green Lawn suggested fencing along the former golf course property in the area between Long Leaf and Green Falls to help prevent foot traffic. Grothues noted that the property belongs to the city.
An owner with property bordering the former golf course property asked if they can increase the height of their fence to more than 4 ft. Grothues responded that the deed restrictions are still in force and that the Board is looking at revising and updating them. The Board will be reviewing this in conjunction with the Flood Control District and citys’ flood detention plan for the former golf course property. Amendment of the deed restrictions will require the approval of 67% of the homeowners.
The tall grass and stagnant water in the ponds on the former golf course property were brought up as a concern by several owners. Grothues noted that the Board has been speaking to the Near Northwest Management District about the tall grass in some areas and the poor mowing job in the areas that have been mowed. The contractor released a mowing schedule that was emailed and posted on the website. The west course will be mowed the week of 4/9/12, the East course will be mowed the week of 4/17/12 and the North course will be mowed the week of 4/24/12. It was also noted that the pumps that used to feed the golf course ponds was pulled out of White Oak bayou several years ago and sold by Inwood Forest Partners. When the detention plan for the property becomes known, the Board will look at having aerators installed in the wet bottom detention areas to keep the water moving and provide an amenity.
An owner asked about dead trees on the former golf course property that have fallen down or are dead. Grothues responded that the Board will be contracting the city to see if they would be able to send the heavy trash trucks on to parts of the property during regular heavy trash pick ups to start picking up what has fallen. The Board would provide locations and indicate access points for the trucks.
For owners that are interested in being added to the email blast list, Grothues directed them to the IFCIA website.
Several owners reported that ATV’s and four wheelers have been seen on the former golf course property. Grothues responded that if any residents are aware of the addresses of the people that are doing this to please contact the Board or Genesis so that this can be addressed. The Board is also looking into obtaining signs from the City of Houston regarding the fact that off road vehicles are prohibited.
A homeowner noted two homes where residents park vehicles on both sides of the street on a regular basis. Grothues requested that this owner email the Board with the location information.
Approval of Minutes
Martin moved to accept, as presented, the minutes from the March 14, 2012 general session and executive session meetings as well as March 25, 2012 general session and executive session minutes. Curry seconded. This motion was passed unanimously by all Board members’ present.
Financial Reports
Martin reported that she will be reviewing this information, however the financial information reflected for the community is positive and collections are on pace.
Management Reports
- Properties and Facilities Committee Report
Grothues reported that Poli DeLeon has been working on maintaining the cul-de-sacs. A schedule is being worked out where he will be maintaining them on a rotating basis every other week.
B. Deed Restrictions Committee Report
Pierce reported that 398 violation letters were sent out and 247 violations were cured this month. There was a large spike in violations as a result of lawn maintenance issues.
- ACC Committee Report
Martin read Emerson’s report. Four homeowners sent in ACC requests. Three ACC’s were for fence replacements, one fence on White Fir, one on Green Terrace and one on Arncliffe. An ACC has also been submitted for new construction on Arncliffe. The ACC request for the fence on Arncliffe was approved. The Board will review the remaining ACC submissions and discuss.
- Security Committee Report
DuBois reported that there has been a change in the format in which crime statistics are reported to IF. DuBois is working to create a secure log in that will allow our off duty HPD officers to enter crime data that residents can then view.
- Communication Committee Report
There was no report for the Committee at this time.
- Resident Relations Committee Report
The yards of the month for April were 7615 Long Creek Court on the East side and 5926 Lawn Lane on the West side.
Old Business
Updated Sign Proposal
Curry presented a revised draft of a new entrance sign proposal to the Board and homeowners in attendance. The example was single sided and the letters were raised. The revised proposal included a peaked top. Curry is in the process of obtaining the pricing for the lighting options and reported that solar signs are not recommended by the sign company.
IF Vehicle Stickers
Du Bois will report on this jointly with the IF logos under new business.
New Business
IF Logo Proposals
Du Bois reported that he is working with a designer contact to develop options for an IF logo. There are currently three designs ranging in complexity that Du Bois will be bringing to the next meeting for review. Du Bois reported that once the logo is finalized, the Board will begin work regarding issuing vehicle stickers.
Entry Sign Coordination
The Board is continuing to look into this.
Pool Contract for 2012 Season
The proposed contract has not yet been received. The Board tabled this discussion until the May meeting.
Deed Restriction Violations to Legal
To first be discussed in Executive Session.
Collections
To first be discussed in Executive Session.
The Board moved to Executive Session at 7:59 pm.
The Board reconvened to the General Session at 8:20 pm.
There were no homeowners present. There were no items to be voted on.
Adjournment
With no further business to come before the Board, the meeting was formally adjourned at 8:21 PM on a motion by Martin, seconded by Curry and unanimously carried.
Next Regular Board Meeting
The next Board meeting is scheduled for May 9, 2012.