December 11, 2013 Meeting Minutes

Inwood Forest Community Improvement Association

Board of Directors Meeting

White Oak Community Center

December 11, 2013 Meeting

 

Board Members Present:                                         Residents that signed in:

President Julie Grothues                                             Duncan Chapman

Treasurer Jane Martin                                                           Linda Chapman

Director Marida Curry                                               David Foss

Director Dennie Hodge                                               Niki Nira

Board Members Absent:

First Vice President Hugo Du Bois

Second Vice President Tom Haynes

Director Corey Cornett

 

Meeting Called to Order

 

At 7:12 pm, President Grothues called the meeting to order. Bryan Pierce of Genesis Community Management was appointed parliamentarian and Martin was appointed Sergeant at Arms. The agenda was adopted as the Orders of the Day, with no objections.

Homeowners Forum

 

A homeowner handed out a short proposal to the Association to make the conference center a community center for senior citizens. The homeowner has proposed this on several other occasions. Grothues informed the homeowner again that the City now owns the building and the Near Northwest Management District has a lease on the building and that there is no support or financing to operate a community center.

 

 

Approval of Minutes

The Board reviewed the general and executive session minutes from the November 13, 2013 monthly meeting. Martin moved to approve the minutes, Hodge seconded. Curry, Hodge & Martin voted in favor. Motion carried.

 

The Board reviewed the general and executive session minutes from the November 20, 2013 special meeting. Martin moved to approve the minutes, Hodge seconded. Curry and Hodge voted in favor. Martin abstained, she was not at the meeting. Motion carried.

 

Financial Reports

 

Martin noted that the Association had received two large payoffs.

 

 

Management Reports

 

  1. Properties and Facilities Committee Report

 

Grothues reported the large pool has been okay and that there were no issues to report.

 

Grothues reported that Poli De Leon is working on a new list of debris piles on parts of the former golf course property. Some will be pulled out for heavy trash, the rest will go in a dumpster.

 

  1. Deed Restrictions Committee Report

 

Pierce reported that there were 289 uncured violations per the December inspection and that 388 violations had been cured.

 

  1. ACC Committee Report

 

Curry reported that one ACC request had been approved since the November monthly meeting and that one inquiry had been made for painting and a new roof, but a request has not been submitted to date.

 

     D. Security Committee Report

    

      No report. Du Bois was not in attendance.

 

  1. Communication Committee Report

 

Grothues stated that a summary of the December 4th town hall meeting with border lot owners has been prepared and that Du Bois will post that and the hand outs from the meeting on the IFCIA website within the next day or two.

 

 

F. Resident Relations Committee Report

 

Martin reported that there is no yard of the month for December, however, there will be a Christmas decorations contest. The judges will drive the neighborhood either the Saturday or Sunday before Christmas.   She will let us know when so that an email blast can be sent.

 

 

Old Business

  1. Entrance Signs

 

The board discussed potential places for the new signs based upon pictures sent to all directors.   Alternate esplanades were discussed for two of the current signs based upon what is either on the esplanades or what surrounds them. An alternate location was discussed for a third sign since the esplanade has been reduced in size due to the addition of a turning lane.

 

There was also a discussion about adding a marker to the brick entrances at Section 1 noting the date that IF was first established.

 

 

 

 

New Business

 

  1. Deed Restriction Violations to Legal

 

No addresses were recommended to be sent to legal in December. Grothues noted that it was recently discovered that some addresses that were previously approved to be sent to HS, had not been. Grothues and Genesis will be reviewing the lists to determine where we stand on this.

 

  1. Collections to Legal

 

No addresses were recommended to be sent to legal in December. Martin noted that all accounts with past due balances of two years or more have been sent CDL’s.

 

  1. Appointment of Corey Cornett to ACC

 

Curry moved to have Corey Cornett added to the ACC committee. Martin seconded the motion. Curry, Hodge and Martin voted in favor. Motion carried.

 

  1. Draft of Amended Bylaws

 

The board reviewed the draft of amended bylaws prepared by HS. The purpose of the amendment is to bring the bylaws up to date and reflect changes made to the Texas property code by the Texas legislature in 2011.

 

Martin noted the items she had questions about. Grothues noted questions she had and that they had recently been submitted to HS. Martin’s questions will be forwarded to HS.

 

Once approved by the board, the amended draft will be posted on the IFCIA website and included on the annual meeting ballot for the membership to vote on.

 

  1. Proposed Repair Alternative for Baby Pool

 

Grothues noted that the baby pool has been having circulation problems for over a year now. It does not have its own pump. It is a gravity fed pool that was apparently more common when it was originally built in the 1960’s.

 

A pool company came out and proposed adding dual drains to the pool, a skimmer basket and a ½ hp pump that would be located by the chain link fence closest to the baby pool. This would reduce the amount of decking that would have to be cut into to hook up to a pump. The pump would have a housing to cover it.   They will work up an estimate and submit it.

 

 

The Board moved to Executive Session at 8:12 pm.

 

 

The Board reconvened to the General Session at 8:32 pm.

 

 

 

Adjournment

 

With no further business to come before the Board, Martin moved to adjourn the meeting. Hodge seconded. The meeting was formally adjourned at 8:32 pm.

 

Next Regular Board Meeting

 

The next Board meeting is scheduled for January 8, 2014.