Inwood Forest Community Improvement Association
Board of Directors Meeting
White Oak Conference Center
February, 13th 2013 Meeting
Board Members Present: Residents that signed in:
President Julie Grothues Kirk Harris
Second Vice President Tom Haynes Matthew & Lizeth Juarez
Treasurer Jane Martin Peter Florsheim
Director Marida Curry Eldon & Sandra Libby
Director Dennie Hodge Owen Wright
Ray Morris
Board Members Absent: Sheila Kay
First Vice President Hugo Du Bois Carris Richard
Secretary Sharon DeRousse Chuck & Anita Spencer
Kathy Saccone
Fred Sheppard
Debbie Dana
Meeting Called to Order
Grothues called the meeting to order at 7:11 pm. Bryan Pierce was designated as Parliamentarian. Tom Haynes was appointed as Sergeant at Arms. The agenda was adopted as the Orders of the Day, there were no objections.
Drawing for Home Depot Gift Cards
The Board conducted a drawing for three Home Depot gift cards. The names entered in the drawing were the names of those homeowners that completed and turned in Information Update forms with their contact information. 7931 Green Lawn was drawn for the $100.00 gift card, 7402 Deep Forest Drive was drawn for the $50.00 gift card, and 6035 Darkwood Drive was drawn for the $25.00 gift card.
HPD Presentation – Crime & Other Information
Sergeant Escobedo and Officer Bertels made a presentation to the homeowners discussing recent crime reports, statistics, and safety measures.
Sergeant Escobedo reported that there were no murders or sexual assaults in the HPD beat that includes IF in either December 2012 or January 2013. In December 2012, there were 12 robberies, 48 burglaries, 8 aggravated assaults, 31 vehicle break-ins, 13 auto thefts and a 7% decrease in non-violent crimes in this beat. In January, there were 8 robberies, 42 Burglaries, 12 Aggravated Assaults, 22 vehicle break-ins, 12 auto thefts and a 20% decrease in violent crime.
Officer Bertels explained that there are 26 police beats in the city and that IF is in the 6th District Patrol Area. Sergeant Escobedo reviewed an information packet he handed out and reviewed personal safety tips. Officer Bertels discussed ways to avoid identity theft, and auto theft and went over home safety tips.
The officers told homeowners that home inspections are available by HPD free of charge and they that may result in savings on your homeowners insurance. The officers discussed the pros and cons of active and dummy security cameras installed on home residences.
Homeowners Forum
A homeowner asked about street light issues. It was noted that CenterPoint Energy is responsible for street lights. Board discussed non-emergency hotline and Grothues gave out the non-emergency police number, 713-884-3131.A homeowner asked about break-ins that had occurred in IF. Grothues replied that burglaries in the neighborhood have decreased significantly since three juveniles were arrested in December 2012 by HPD after receiving a tip from an IF homeowner who is an IFCOP patroller.
A homeowner asked for the boundaries of the patrol district. Sargent Escobedo responded to the question and explained the patrolling boundaries. A homeowner asked if there are malls in the area that have high crime rates. The officers responded that they do not patrol malls and would not be able to comment to that effect.
District A city council member Helena Brown stood up, introduced herself and addressed the homeowners. She noted that the District A CIP (Capital Improvements Plan) annual meeting will be held at Spring Woods High School February 25, 2013.
Approval of Minutes
The January minutes had not been finalized by the time of the meeting. The Board will review the minutes at the next scheduled meeting.
Financial Reports
Martin stated that the past due collections are going well and have increased. Two payment plans that were in legal have been paid off and two residents with large outstanding account balances and were sent to legal have entered into payment plans.
Management Reports
- Properties and Facilities Committee Report
Grothues reported that the mowing contractor, Poli DeLeon, is on a new schedule for common area maintenance and that it working well so far.
B. Deed Restrictions Committee Report
Pierce reported that there were 278 cured and 193 uncured violations this month. He noted that there were a high number of violations corrected from the month before due to a large number of leaves in yard violations sent in January.
- ACC Committee Report
The Board will discuss ACC forms in Executive Session.
- Security Committee Report
Grothues reported that Du Bois was unable to attend tonight’s meeting and there was nothing to discuss.
- Communication Committee Report
Grothues noted that Du Bois had nothing to report.
F. Resident Relations Committee Report
Martin reported that no Yard of the Months were awarded in January.
Old Business
ACC Policies and Procedures
Grothues reported that Hoover Slovacek forwarded some sample ACC policies and procedures to her. She will use this to make suggestions to the Board to update IFCIA’s policies and procedures in the future.
Proposed Eagle Scout project at pool/park
Grothues asked the Board if there were any questions regarding Alan Grothues’ proposal to clean up the volleyball court and make repairs to picnic tables at the park and pool for his Eagle Scout project. He has proposed that Boy Scout troop #540 will to do this work on Saturday, March 23rd.
Martin made a motion to approve the budget of $1,505 proposed by Alan Grothues for supplies for the March 23rd budget. Haynes seconded the motion and the Board unanimously approved this project.
New Business
Deed Restriction Violations to Legal
The Board will first discuss deed restriction violations in Executive Session.
Collections to Legal
The Board will first discuss collections recommended to go to legal in Executive Session.
Excalibur Mosquito Contract for 2013
Martin moved to approve the 2013 Excalibur Mosquito Contract for $3,222.40. Hodge seconded, the motion passed unanimously.
Date for Special Meeting to Review the Amended Deed Restriction Draft
There was a discussion about dates the week of February 18th that the board would be able to meet to review a draft of the amended deed restrictions. There was no resolution and Grothues noted that an email would be sent out to find a time that everyone could meet.
The Board moved to Executive Session at 8:35 pm.
The Board reconvened to the General Session at 9:09 pm.
Collections to Legal
Martin moved to send certified demand letters to the 10 homeowners listed in her February 11, 2013 email to the board, and previously discussed in executive session. Curry seconded and the motion was passed unanimously.
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Adjournment
With no further business to come before the Board, the meeting was formally adjourned at 9:10 pm on a motion by Martin, seconded by DeRousse and unanimously carried.
Next Regular Board Meeting
The next Board meeting is scheduled for March 13th, 2013.