January 8, 2014 General Session Minutes

 Inwood Forest Community Improvement Association

Board of Directors Meeting
White Oak Community Center

January 8, 2014 Meeting

Board Members Present:                                         Residents that signed in:

President Julie Grothues                                             Matthew Juarez

First Vice President Hugo Du Bois                              Elio A. Arce

Second Vice President Tom Haynes

Treasurer Jane Martin

Director Marida Curry

Director Dennie Hodge

Director Corey Cornett

Meeting Called to Order

 

At 7:06 pm, President Grothues called the meeting to order. Bryan Pierce of Genesis Community Management was appointed parliamentarian and Du Bois was appointed Sergeant at Arms.  The agenda was adopted as the Orders of the Day, with no objections.

 

Homeowners Forum

 

Elloria Lindley of  Genesis Community Management arrived at 7:13 pm.

 

A homeowner asked about the status of the Section 12 petition regarding fences.  It was noted that the board would be discussing the verification of the petition later in the meeting.

 

A homeowner also noted that around Christmas time, a person was knocking on doors on Green Falls and asked if this has been reported to the Board.  It had not.

 

Approval of Minutes

The Board reviewed the general and executive session minutes from the December 11, 2013 monthly meeting. Martin moved to approve the minutes, Hodge seconded. Curry, Hodge & Martin voted in favor. Haynes, Du Bois & Cornett abstained from voting due to their absence from the December 11th meeting.  Motion carried.

Financial Reports

 

Martin noted that the Association collected $97,000 in December and that in December of 2012, it collected about $62,000.  Martin noted that one of the main reasons for the large increase is the number payment plans that have been set up through HS’s office.

  1.  Properties & Facilities Committee Report

 

Grothues noted that there was no estimate for fixing the baby pool yet.

 

Poli De Leon’s crew continues to work on cleaning up debris piles.

 

  1.  Deed Restrictions Committee Report

 

Pierce reported that there were 231 uncured violations per the January inspection and that 229 violations had been cured. Pierce also noted that no violation letters were sent for pine needles and leaves per Grothues’ request since the leaves started to drop shortly before the January inspection.

 

  1. ACC Committee Report

 

Grothues reported that there are 3 outstanding ACC requests will be discussed in Executive Session.

   

      D.  Security Committee Report

     

Du Bois noted that he had received reports from homeowners about a man going around and checking doors to see if they were locked. Du Bois stressed the importance of having an alarm system for your home.

 

  1. Communication Committee Report

 

Du Bois reported that he would be sending an email blast to IF homeowners to join the community’s Facebook account. As he noted previously, the account would be a great way for neighbors and homeowners to stay informed about things happening around the community. Du Bois also reported that he would be installing a new script for the email to update the look on the receiving end.

 

F.  Resident Relations Committee Report

 

Martin announced that the yards of the month for the December Christmas decoration contest were  5510 Council Grove on the east side and 6010 Green Terrace on the west side.

 

Old Business

  1. Entrance Signs

 

Grothues noted that there was nothing new to discuss at this time.

 

 

 

  1.  Draft of Amendment of By-Laws

 

Grothues reported that HS made the needed corrections to the draft as noted by the Board at the December 2013 meeting. She also noted that the main reason for the amended and restated by-laws was to bring them up to date to reflect the current Texas property code. Martin noted two typos in this version.

 

Curry questioned whether the flood control lots could be excluded in the residence home-site portion of the bylaws so that the lots would not count toward the percentage  needed to receive approval from homeowners.  Grothues noted that the voting requirements for the by-laws and the deed restrictions are different and that the flood control lots do not impact voting under the bylaws.  Votes under the by-laws only require a quorum of 50 lot owners to hold a vote.  Amendments are passed if they receive a simple majority of those  voting at that meeting.  Additionally, you would not want to exclude these lots for the purpose of the by-laws since they are platted as part of IF.

 

Martin moved to approve the draft of the amended by-laws as submitted with the correction of the two typos and pending HS’s response to Curry’s question regarding the exclusion of the HCFCD lots under Article I, Section 2.   Du Bois second. Cornett, Curry, Du Bois, Haynes, Hodge & Martin voted in favor. Motion carried.

 

Note:  On January 9, 2014,  Mark Knop of HS noted that by specifically excluding these lots from the bylaws, the Association would be forever slamming the door on the ability to collect past dues re: these lots.  Although governmental organizations do not generally pay Association dues, that does relieve any debts associated with the property.  He’s not sure why we would want to do this.  He also noted that the right to vote comes with the obligation to pay the assessment.

 

Mark noted that if IF was ever replatted and the HCFCD lots were taken out of the plat, that would be a different story.

 

Grothues emailed this information to the board on January 10, 2014.

 

 

  1. Baby Pool Repair Proposal

 

Grothues noted that she is still waiting to receive the estimate to add a pump to the baby pool.

 

 

New Business

 

  1. Deed Restriction Violations to Legal

 

The Board will discuss deed restriction violations that are recommended to be sent to legal in Executive Session since it involves the discussion of specific addresses.

 

 

The Board moved to Executive Session at 7:44 pm.

 

 

The Board reconvened to the General Session at 8:31 pm.

 

 

 

Adjournment

 

With no further business to come before the Board, Martin moved to adjourn the meeting. Du Bois seconded.  The meeting was formally adjourned at 8:31 pm.

 

Next Regular Board Meeting

 

The next Board meeting is scheduled for February 12, 2014.