Board Members Present:
President Charles Crain
First Vice President Vernon Hassell
Second Vice President Mel Weiser
Secretary Clark Blanco
Treasurer Julie Grothues
Director Steve Brickhouse
Director Louise Gonzales

Board Members Absent:
None
Residents that signed in:
Claytie Abrahams
Ed Abrahams
Judy Blanco
Michelle Cutler
Jochen Hillje
Kathy Saccone
Clymer Wright
Representatives of Genesis:
Will DeVane
Shara Parson

Meeting Called to Order
Meeting was called to order by President Charles Crain at 7:01 PM on July 14, 2004. Clymer Wright was designated as parliamentarian.
The agenda was adopted as presented.
No objection.

Approval of Minutes
Reviewed minutes from June 9, 2004 meeting. The following corrections were approved: Charles Crain did not make the motion for an outside audit; Vernon Hassell made the motion. Minutes approved with this correction.

Open Form
A resident in the 5600 block of Long Creek expressed his concerns regarding the appearance of the HCFCD properties in the community, and he would like the Board to take immediate action for ensuring the clean and neat appearance of these lots. The resident also brought to the Board’s attention that he and another neighbor have been shouldering the financial responsibility of mowing a vacant property near them. He believes the mortgage-holder should be responsible for maintaining vacant properties and wants the Board to enforce this.

Financial Reports
Treasurer Julie Grothues presented the Financials Report. Financials were approved as mailed out.

Management Reports
A. Properties and Facilities Committee Report
Mel Weiser presented this committee’s report. Some of the cul-de-sacs that were in need of attention were taken care of. The pool membership fee will be lowered to $50 per family beginning August 1, 2004. The coke machine has been purchased and is in service. Attachment A1.
B. Deed Restrictions Committee Report
Vernon Hassell presented this committee’s report. Several violations were noted and pictures were sent to Genesis so violation letters could be mailed out. One of the more interesting violations has been a boat and trailer that is playing a shell game with this committee. The committee is attempting to identify residences that are being used by multiple families. There were 34 cured violations and 50 uncured violations in the last month.
C. Flood Committee Report
Charles Crain presented this committee’s report. The first excavation of Vogel Creek is scheduled to begin the first week of August. This phase will be from White Oak Bayou to Cypress Grove Street for a cost of $150,000. The retention ponds are still in the plans but progress is not expected this year. The committee checked on the status of the Capital Improvement Projects submitted in May and no new information was available. Crain renewed the request to Councilwoman Lawrence’s office for Inwood Forest to be included in the Traffic Control During Flooding test program. Attachment C1.
D. Security Committee Report
Clark Blanco presented this committee’s report. The Courtesy Patrol Report statistics were very good: 1 aggravated assault, 1 theft, 1 auto theft, and 1 criminal attempt in the Inwood Forest subdivision. The motion was made to add Joe Mercure of Inwood Forest Golf and Country Club to the committee. No objection. Four recommendations were made (see New Business). Attachment D1.
E. Communication Committee Report
Charles Crain presented this committee’s report. The June newsletter was delivered on time. A hearty thanks to the IFCOP patrollers for supervising the delivery of the newsletters. The website postings are a little behind but will be updated soon. The Communication Committee continues to assist the Resident Relations Committee with the New Resident Packet. Attachment E1.
F. Resident Relations Committee Report
Louise Gonzales did not present a report. This committee is waiting on the printed New Resident Packets from the Communication Committee.
G. HCFCD Properties Committee Report
Vernon Hassell and Julie Grothues gave a brief verbal report. Five more homes have been removed. A new list of 93 HCFCD lots, including those in transition, that should be mowed by Harris County was sent to HCFCD. The list must be submitted to HCFCD at least two weeks in advance to be included on HCFCD’s mowing schedule. Grothues recommended that curb numbers be painted for all HCFCD lots.
H. Legal Affairs Committee Report
Charles Crain presented this committee’s report. The committee is drafting changes to the Bylaws and Deed Restrictions, draft will be submitted in the near future. Michelle Cutler was elected Chairman. Terry Sears said that the Bylaws and Deed Restrictions can be changed every year. Attachment H1.
I. Financial Management Committee Report
Julie Grothues presented this committee’s report. The committee has not met, all work was done by Treasurer Grothues. Some maintenance/community services fees related to the HCFCD properties were not properly booked and have been changed. See new accounts on balance sheet.
The IRS has confirmed that the last tax return filed by IFCIA was 1999. The tax returns for 2000-2003 are being prepared. After some research it was determined accrual basis should be used for tax purposes. This will result in some adjustments to past years’ financial statements. IFCIA is also required to file with the State of Texas. The IRS filing is subject to a penalty. Grothues will write a letter requesting a waiver of all penalties. The IRS will inform IFCIA of its decisions regarding possible penalties. Returns will be completed within the next 5 days and given to President Crain for review and signature.
ALDINE ISD foreclosed on the 5518 Arncliffe lot in 2003; old fees of $1,993.33 associated with this property were written off. Two 2003 HCFCD properties on Maple Tree have old fees associated with the properties, totaling $991.96. Grothues will check if the fees accrued prior to closing.
Coordinated with Genesis to obtain bids for IFCIA audit. After the audit and IRS filings, recommend the unreserved funds be discussed. Attachment I1.
J. Recreation Committee Report
Charles Crain presented this committee’s report. Planning the gardening and sport activities for late September. Recommend that the pool stay open until September 15 and on weekends until September 30. Complimentary pool passes will be in August newsletter. Attachment J1.

Old Business
Audit
Treasurer Julie Grothues presented 3 bids for an audit of IFCIA.
Motion was made by Vernon Hassell to accept the bid submitted by Barry Wuntch for the audit of IFCIA.
Hassell, Weiser, Blanco, Grothues, Brickhouse, Gonzales voted Yes.
Motion unanimously carried.

New Business
A. Resolutions made by Julie Grothues
07-14-04-01 Lawn Maintenance of lots and cul-de-sacs inside Inwood Forest
In order to maintain the appearance of Inwood Forest and protect the property values of the homes in Inwood Forest, the IFCIA Board of Directors takes responsibility for ensuring that the following properties have adequate lawn maintenance as required to meet the standards of the City of Houston ordinances and Inwood Forest deed restrictions:
1. Vacant lots owned by the Harris County Flood Control District (HCFCD).
2. Any other vacant lots within the boundaries of Inwood Forest.
3. HCFCD transitional lots – These are lots that have been acquired by HCFCD but are not yet included on HCFCD’s monthly mowing list.
4. Unoccupied properties that have been abandoned by their owners.
5. Properties not maintained by their owners after proper notice is given to the owners notifying them that they are in violation of their deed restrictions.
6. All cul-de-sac islands located within the boundaries of Inwood Forest.

Motion was made by Vernon Hassell to table this resolution. Some confusion in the notes. Some say the second was made after the chair ruled that the motion failed for lack of a second. Still others say the chair ruled that the majority wanted to vote on the motion.
Grothues, Hassell, Blanco, Brickhouse, and Gonzales voted Yes.
Weiser Abstains.
Resolution carried.

07-14-04-02: Establishment of the Inwood Forest Lawn Maintenance Committee
The IFCIA Board of Directors hereby resolves that a special committee will be established to ensure that the properties listed below have adequate lawn maintenance as required to meet the standards of the City of Houston ordinances and Inwood Forest deed restrictions.
The name of the committee will be: Inwood Forest Lawn Maintenance Committee
The committee will be responsible for the following properties:
1. Vacant lots owned by the Harris County Flood Control District (HCFCD).
2. HCFCD transitional lots – These are lots that have been acquired by HCFCD but are not yet included on HCFCD’s monthly mowing list.
3. Unoccupied properties that have been abandoned by their owners.
4. Properties not maintained by their owners after proper notice is given to the owners notifying them that they are in violation of their deed restrictions.
5. The cul-de-sac islands located within the boundaries of Inwood Forest.

Grothues, Hassell, Blanco, Brickhouse, and Gonzales voted Yes.
Weiser Abstains.
Resolution carried.

07-14-04-03: Inwood Forest Lawn Maintenance Committee’s Authority and Responsibilities
The committee will be given the following authority:
1. The committee will have the responsibility and authority to determine when the properties are in need of maintenance.
2. The liaison to the board of this committee is given the authority to contact vendors, negotiate a price for the lawn maintenance on behalf of IFCIA and hire a vendor to complete the lawn maintenance.
3. The liaison to the board of this committee is given the authority to pay a fixed fee up to $30 for mowing and edging a lot or cul-de-sac island. The committee will seek the best possible value.
4. This committee will make available in a monthly report to the Board all expenditures.

Grothues, Blanco, Gonzales, and Brickhouse voted Yes.
Hassell and Weiser voted No.
Resolution carried.

B. Motion for liaison and member for Lawn Maintenance Committee
Motion was made by Julie Grothues that the Chair designates that the board liaison for the Inwood Forest Lawn Maintenance Committee be Julie Grothues. Committee members are Kathy Saccone, Scott Fendrick and Larry and Ellen Marinucci.
There was some confusion as this action is normally reserved for the president.
Motion carried. OR No objection was made.

C. Motion on fees
Motion was made by Julie Grothues to keep fees in place on the house in the ____ block of ____.
Grothues, Hassell, Weiser, Blanco and Gonzales voted Yes.
Brickhouse Absent.
Motion carried.

D. Security Committee Recommendation
1. Motion was made by Clark Blanco for the evening Off-Duty HPD Officers to contact IFCOP Bases when they arrive in the area.
Blanco, Hassell, Weiser, Grothues, Brickhouse, and Gonzales voted Yes.
Motion carried.
2. Motion was made by Clark Blanco for Sgt. Corley to provide a monthly roll-up report, which is to be reported to the Board.
Blanco, Hassell, Weiser, Grothues, Brickhouse, and Gonzales voted Yes.
Motion carried.

E. Obtaining bids for work to be done/items to be purchased that will cost more than $500
Motion was made by Julie Grothues that the Board be required to obtain at least 3 bids for work to be done/items to be purchased that will cost more than $500. This requirement can be waived in situations where the work/item is unique and it is not possible to obtain 3 bids.
Blanco, Hassell, Weiser, Grothues, Brickhouse, and Gonzales voted Yes.
Motion carried.

F. Painting addresses on the curbs in front of HCFCD lots –
Motion was made by Julie Grothues that the Inwood Forest Lawn Maintenance Committee contact HCFCD to see if they will repaint the numbers on the curbs of HCFCD properties that have been identified as either having missing or faded addresses. If HCFCD will not do this, the committee will be given the authority to hire a contractor to paint the house numbers at a maximum cost of $7 per address.
Blanco, Hassell, Weiser, Grothues, Brickhouse, and Gonzales voted Yes.
Motion carried.

Next Regular Board Meeting
The next Board meeting will be scheduled August 11, 2004.

Adjournment
Meeting adjourned by consensus at 8:45PM.