Inwood Forest Community Improvement Association

Board of Directors Meeting

White Oak Conference Center

May 9, 2012 Meeting

Board Members Present:                                         Residents that signed in:

President Julie Grothues                                            Glenn Dicken

First Vice President Hugo DuBois                            Jean Dooling

Secretary Sharon DeRousse                                        Fred Sheppard

Treasurer Jane Martin                                                           Edgar Rudy

Director Marida Curry                                              David Foss

Second Vice President Tom Haynes                          Elio A. Are

                                                                                    Alton Smith

Board Members Absent:                                         Alonzo Mims

Director Don Emerson                                               Joyce G. Hayes

Meeting Called to Order

President Julie Grothues called the meeting to order at 7:03 pm.  Bryan Pierce was designated as Parliamentarian.  Hugo Du Bois was appointed as Sergeant at Arms.  The agenda was adopted as the Orders of the Day. There were no objections.

   Homeowner Forum

A homeowner and member of IFCOP noted she had gotten quotes from security firms to find out what they could offer the neighborhood. Grothues noted that these quotes had not yet been forwarded to the board.  A potential homeowner asked about fencing and removing an existing storage shed.  Grothues noted he would need ACC approval before making any changes outside his home or building/replacing a fence. She also mentioned that homeowners can go to www.inwoodforest.net to obtain the necessary forms for submittal.

Several homeowners asked about recent break-ins in the area. Grothues noted that IFCIA has off duty HPD officers that patrol the community said that if anyone would like to volunteer for Inwood Forest Citizens on Patrol (IFCOP), please let the board know. These are members of the community that help patrol the neighbor for an hour at a time voluntarily.

Another homeowner asked about changing the deed restrictions. Grothues noted that the Board is addressing the issue, but that the process to change the deed restrictions is involved and will require the approval of 67% of the homeowners in IF.  The board is also waiting to find out what the retention plan will be for the former golf course property, since this may have an effect on the fence restrictions for lots that border the former golf course property.

A homeowner asked when they thought Vogel Creek and White Oak Bayou           would be mowed by the Harris County Flood Control District (HCFCD).       Grothues said she would check and get back to the homeowner.

Approval of Minutes

Martin moved to accept, as presented, the minutes from the April 11, 2012           general session and executive session meetings.   DeRousse seconded. Curry, De        Rousse, DuBois and Martin voted in favor, Haynes abstained, the motion carried.

    Financial Reports

Martin reported that the collections are going well and that the attorneys are doing            a great job helping with collections. The latest round of demand letters generated          several requests for payment plans. Grothues reported that there were 8-10 settlement distribution checks that were still outstanding from June of 2011.  The         Association recently sent a last round of letters to see if those homeowners respond.  Grothues said that if we do not hear from these homeowners by May 15^th, the settlement distribution check amounts will be credited to their accounts.

Management Reports

1. Properties and Facilities Committee Report

Grothues reported that Poli DeLeon will be working to get the pool grounds cleaned for the pool opening Memorial Day weekend.  She also  mentioned that the pool was in good shape, but that the sand in the sand filters had not yet been changed.

B. Deed Restrictions Committee Report

Pierce reported that 324 violation letters were sent out and 299 violations were cured this month.  He noted that a  lot of the bare grass violations were cured this month because people have been putting down new grass. Pierce also mentioned there were still some issues with people not mowing their yards and rotten wood on homes.

3. ACC Committee Report

Martin read Emerson’s report.  Two ACC requests were approved. One ACC request was for a roof replacement, the other one was for landscaping.

4. Security Committee Report

DuBois reported that due to a change in HPD’s policy regarding the release of crime information, the format of the security reports has changed and the Board is looking into different ways to pull this information from other sources. DuBois went on to report that two men were recently arrested for stealing A/C units from vacant houses in the area.

5. Communication Committee Report

DuBois presented a new IFCIA logo to the board for review. DuBois moved this to executive session for discussion.

6.  Resident Relations Committee Report

The yards of the month for May were 5302 Long Creek Court on the East side and 7223 Tall Pines on the West side.

Old Business

            None

                                                IF Vehicle Stickers

Du Bois will report on this jointly with the IF logos in executive session.

New Business

.

Pool Contract for 2012 Season

Martin presented the Aqua Lifeguard contract for the 2012 pool season.  She         noted that  the language was the same as last year and that the hours listed times        the hourly rate agree to the contract total.  Martin moved to approve the 2012       Aqua Lifeguard pool contract as presented.  DuBois seconded.  Curry, DeRousse,            DuBois and Martin voted in favor, Haynes was opposed. The motion carried.

Deed Restriction Violations to Legal

To first be discussed in Executive Session.

Collections

To first be discussed in Executive Session.

Retirement of Sgt. Mike Corley

There was a general discussion of Sgt. Corley’s upcoming retirement from HPD     and the IF off duty security patrol.  There was also a discussion about having a             retirement party for him at either the White Oak Conference Center or Don Jose’s.

            The Board moved to Executive Session at 7:41 pm.

The Board reconvened to the General Session at 8:16 pm.

There were no homeowners present.  There was one item to be voted on.

Deed Restriction Violations to Legal

Martin moved to send certified demand letters to the 14 homeowners listed in her May 8, 2012 email to the board, and previously discussed in executive session.        DeRousse seconded and the motion was passed unanimously.

IF Logo

            DuBois moved to approve the IF logo presented by him during executive session.              Martin seconded and the motion was passed unanimously.

Adjournment

With no further business to come before the Board, the meeting was formally         adjourned at 8:20 pm on a motion by Martin, seconded by DuBois and     unanimously carried.

Next Regular Board Meeting

            The next Board meeting is scheduled for June 13, 2012.