October 10, 2012 Meeting Minutes

 Inwood Forest Community Improvement Association

Board of Directors Meeting

White Oak Conference Center

October 10, 2012 Meeting

Board Members Present:                                         Residents that signed in:

President Julie Grothues                                            Betty Parsons

First Vice President Hugo Du Bois                            Fritz Warncke

Second Vice President Tom Haynes                           Candee Wilson

Treasurer Jane Martin                                                Fred Sheppard

Director Marida Curry                                               Jose L. Villegas

Director Don Emerson                                                Lan Vu

                                                                                   

Board Members Absent:                                        

Secretary Sharon DeRousse

Meeting Called to Order

 

President Julie Grothues called the meeting to order at 7:07 pm.  Bryan Pierce was designated as Parliamentarian.  Hugo DuBois was appointed as Sergeant at Arms.  The agenda was adopted as the Orders of the Day. There were no objections.

 

   Homeowners Forum

 

A homeowner asked about the street lights near his house on Tall Pines that are still out (after the city finished work on that street.)  He noted that the other lights on the street are now back on.  Grothues noted that it should be reported again and if that doesn’t work, the mayor’s office could be contacted.

 

Another homeowner asked about the area on W. Gulf Bank west of Antoine. She noted that the area looks terrible due to trash and the business at the southwest corner of Antoine and W. Gulf Bank.  Grothues noted that W. Gulf Bank is the boundary between the city limit and the county line.  She also noted that the city mows the area twice a year and that IFCIA is considering adding additional mowings to help keep this area clean. The same homeowner also remarked that they were happy that the Board was looking into putting up new entrance signs.

 

Another homeowner asked about fencing and when the deed restrictions would be amended.  Grothues responded that members of the board are in the process of reviewing the deed restrictions and making recommendations for amendments.  She noted that  amendment of the deed restrictions would require the approval of at least 67% of the homeowners to pass.

 

 

Approval of Minutes

Grothues noted that her email to the board earlier in the day regarding the September minutes did not include an attachment with a draft of the minutes, therefore, no minutes were presented this meeting. The draft of the September minutes will be emailed to the board and voted on at the next meeting.

 

    Financial Reports

 

Martin stated that IFCIA’s current cash balance is good and that a few more accounts were paid off in September.

Management Reports

 

  1. A.    Properties and Facilities Committee Report

 

Grothues reported that the branches of an oak tree on an Antoine esplanade across from Eisenhower HS were trimmed.  School buses were hitting it as they turned into and out of the school parking lot.   The city has contacted IFCIA to do the annual pool inspection.

 

B. Deed Restrictions Committee Report

 

Pierce reported that 351 violation letters were sent and 292 violations were cured this month.  He noted that a lot of the violations were for mowing and edging yards as well as painting.

 

  1. C.   ACC Committee Report

 

Emerson reported that 4 ACC forms were submitted in the last month and all were approved.  They included:  one each for a roof replacement, a pool deck, exterior painting and  siding replacement.

 

  1. D.   Security Committee Report

 

Du Bois stated there is nothing to report this month. He noted that there were no reported burglaries last month.

 

  1. E.    Communication Committee Report

 

Du Bois stated that there is nothing to report at this time.

 

F.  Resident Relations Committee Report

 

The yards of the month for October were 6002 Lawn Lane on the west side and 4203 Butternut on the east side.

   

 

 

 

 Old Business

                          

                                 ACC Policies and Procedures

 

Grothues noted that she has not had an opportunity to prepare a draft for comments and will try again next month.

 

     New Business

 

                       Deed Restriction Violations to Legal

 

To be first discussed in Executive Session.

 

                                                 Collections

 

Martin noted that there are no recommendations for past due accounts to be sent to legal at this time.

2011 Audit Draft

 

Martin moved to approve the 2011 IFCIA audit draft prepared by Barry Wuntch, CPA, Du Bois seconded.  The motion was passed unanimously.

 

 

Elgohary Mediation – Proposed Motion

 

Grothues noted that IFCIA’s attorney at Hays McConn recommended that the board consider a motion to appoint two board members to represent the board at the mediation with Elgohary scheduled for Monday, October 29th.  Grothues recommended that she and Martin be appointed due to them having more flexibility in their schedules and their familiarity with the matters.  Hays McConn drafted a motion for the board to consider.

 

After discussion was finished, Martin moved that it be resolved that the Board of Directors appoints Julie Grothues and Jane Martin as representatives of the Association in connection with the mediation of Victor Elgohary v. Inwood Forest Community Improvement Association, et al. Prior to the mediation there will be a discussion among the Board members concerning the Board’s position and approach to the mediation. Board members not attending the mediation in-person may be available by telephone during the mediation to the extent that additional discussion needs to be held among the Board concerning the mediation.  Haynes seconded the motion.  The motion was passed unanimously.

 

Proposed Deed Restriction Amendment

After a brief discussion, it was decided to move this item to executive session for discussion.

 

         2013 Budget Meeting

 

The Board discussed holding a special meeting to discuss the new budget. Grothues suggested October 24th.  There were no objections.  Formal notice of the meeting will be sent at the appropriate time.

 

 

The Board moved to Executive Session at 7:39 pm.

 

The Board reconvened to the General Session at 8:25 pm.

 

There were no homeowners present.  There was one item to be voted on.

 

 

Deed Restriction Violations to Legal

 

Martin moved to send certified demand letters to 11 homeowners listed in her October 8, 2012 email to the Board for deed restriction violations, and previously discussed in executive session. Emerson seconded.  The motion passed unanimously.

 

 

Proposed Deed Restriction Amendments

 

Curry moved to send the amended deed restrictions template, including the changes discussed by the board, to the attorneys (Hoover Slovacek) for review with a budget of  $10,000.   Emerson seconded. Curry, Emerson, Haynes and Martin voted in favor. Du Bois was opposed. Motion carried.

 

         Adjournment

 

With no further business to come before the Board, the meeting was formally adjourned at 8:35 pm on a motion by Martin, seconded by Du Bois and unanimously carried.

 

                                     Next Regular Board Meeting

The next Board meeting is scheduled for November 14, 2012