Inwood Forest Community Improvement Association
Board of Directors Meeting
White Oak Commuity Center
October 9, 2013 Meeting
Board Members Present:
President Julie Grothues
First Vice President Hugo Du Bois
Director Marida Curry
Director Dennie Hodge
Treasurer Jane Martin
Board Members Absent:
Second Vice President Tom Haynes
Executive Session
The executive session began at 7:50 pm.
Meeting Requested by Owner of 80XX Green Lawn
The Board met with the homeowners per their request. Grothues noted that complaints had been received from homeowners near this home about the number of cars parked in the driveway and work being done on the cars late in the evening. Grothues said that when the complaints were first received, there were generally 6 – 8 cars in the driveway at any given time. There were also markings on the windows of the cars noting “For Sale” or “Sold.” Neighbors believed that cars were being sold from the home. Most of the autos had paper license plates.
One of the homeowners noted that they are not selling cars from their home. He informed the Board that after receiving the first violation letter and speaking with Genesis he has removed all signs from the vehicles parked at his home. He stated that he owns a car lot and sometimes brings the excess cars to his home which is why he sometimes has a large number of vehicles there at one time. The resident also stated that he is not doing business from his home.
Grothues noted that in her recent drives by the house, she is now generally seeing a maximum of 4 vehicles and noted that there is no longer anything written on the windows. She asked the homeowner if they would be agreeable to keeping the number of vehicles to the current number of about 4 on a regular basis and to keep the vehicle windows clean of writing. The homeowner indicated that this would be agreeable. Grothues noted that this could be put into a written agreement with the homeowner and IFCIA to sign.
Grothues told the homeowner that Board will discuss the matter further and will get back to the homeowners with the Board’s decision.
After the homeowners left, there was a further discussion. Grothues stated that she would draft an agreement for the homeowner to sign stating that they would agree not to have more than 4 vehicles parked at their home on any regular basis. The Board agreed.
Fence Violation – 72XX Tall Pines
Martin requested that the board postpone this for a month in order to give her time to look at the fence and property again. The Board was in agreement.
Deed Restriction Violations to Legal
There was a discussion of the 12 addresses Grothues emailed to the board on October 8th. Grothues recommended that these homeowners be sent certified demand letters (CDL’s) for outstanding deed restriction violations.
Curry stated that the board had voted not to send letters to those homeowners with bare spots in their grass at the last meeting due to the hot weather. Grothues noted that the vote was not to send those addresses to legal at that time, not to not ever send letter. It was noted that each of these residents has received at least three previous letters. If the process is stopped now, the Association will have to start all over again in the spring. Homeowners that need additional time to deal with this issue, can contact the Association. Grothues noted that it is not the board’s responsibility to determine why a homeowner has not replied to previous requests.
Grothues asked that the Board approve 76XX Antoine for a CDL due to repeated violations of the prohibited yard parking ordinance, but asked that the CDL not be sent until the next time a violation is noted at this address so that the CDL is tied to a specific fourth violation
Martin moved to approve sending CDL’s to all addresses in Grothues’ email to the board dated October 8th, except for 76XX Antoine which will be sent a CDL, if and when the next violation occurs. Du Bois seconded the motion. Du Bois, Hodge and Martin voted in favor. Curry was opposed. The motion carried.
Collections to Legal
Martin moved to proceed with sending CDL’s for outstanding balances to the 6 accounts listed in her October 8th email to the Board. Du Bois seconded the motion. Du Bois, Hodge and Martin voted in favor. Curry opposed. The motion carried.
76xx Antoine- Update
The Board discussed the residency issues related to this home. Grothues reported that after speaking with HS it was suggested that the Association take a different approach to dealing with this issue and Section 20. That recommendation is noted in the email drafted by HS and forwarded to the board. Hodge and Martin asked that the board attempt to make contact with the homeowners again before making a decision on HS’s recommendation. The Board was in agreement.
56xx Cone Crest – Update
Grothues informed the Board that the owners have submitted ACC applications to Genesis Community Management to cover the work done to their home. She noted that the owners have completely dismantled the shed in their backyard, but have not replaced the siding on the north and east sides of the garage or removed the white paint from the lower half of one of the trees on the west side of the house. HS revised the drafted petition to exclude removing the paint from the brick in order to avoid damage to the brick, but added the rotted wood around the front window.
Recommendations for DeRousse’s Replacement
Grothues noted that Corey Cornett, IF resident, had emailed the board after the September 11th monthly meeting and asked that he be considered to the vacant spot on the board. Martin moved to appoint Corey Cornett to the board for the purpose of completing DeRousse’s term which expires in January of 2014. Curry seconded. Curry, DuBois, Hodge and Martin voted in favor. The motion carried.
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Adjournment
With no further business to come before the Board in Executive Session, the meeting was formally adjourned to General Session at 9:01 pm.