Inwood Forest Community Improvement Association
Board of Directors Meeting
White Oak Community Center
October 9, 2013 Meeting
Board Members Present: Residents that signed in:
President Julie Grothues Lecha Hawkins
First Vice President Hugo Du Bois Joyce Hayes
Treasurer Jane Martin Hershell Earnest
Director Marida Curry Loretta Shaw
Director Dennie Hodge Hector Figueroa
Cynthia Figueroa
Corey Cornett
Board Members Absent:
Second Vice President Tom Haynes
Meeting Called to Order
At 7:08 pm, President Grothues called the meeting to order. Bryan Pierce of Genesis Community Management was appointed parliamentarian and Du Bois was appointed Sergeant at Arms. The agenda was adopted as the Orders of the Day, with no objections.
Homeowners Forum
A new homeowner stated that she received a deeds violation for her home that she purchased five months ago before receiving a welcome letter. She informed the Association that she has spent a lot of time and money on the home and did not intend on letting the violation go, but would have much rather preferred a welcome letter to the neighborhood rather than a violation letter on something that she was already in the process of correcting. Pierce noted that he would check and see if a welcome packet was sent to her and if so, to what address. Grothues informed the new homeowner that the Association would make a note of the progress that she has made on the home.
A homeowner questioned the Board about the number of IF burglaries reported in a TV news story earlier this week. Grothues informed the homeowner that the recent news report was a story about a break-in in Inwood Pines and that the number of burglaries noted on the map shown in the report (21) was for the Inwood area which includes Inwood Pines, Inwood North and several other neighborhoods with Inwood in their name. An email blast was sent to IF residents earlier this week noting this.
Approval of Minutes
Grothues informed the Board that she was not able to review the draft of the minutes for September 11, 2013 in time for tonight’s meeting. She noted that she should have them ready in time for the 2014 budget meeting later this month.
Financial Reports
Martin reported that she has not had an opportunity to review the financials before the meeting, but she indicated that collections on outstanding accounts are still coming in on a regular basis.
Management Reports
- Properties and Facilities Committee Report
Grothues noted that National Night Out on October 1st at the community pool was attended by about 90 people.
Grothues reported that the city pool inspector came out and noted several places where there were gaps along the bottom of the chain link fence that were more than 4 inches. A fence company was called and the areas have been fixed. It was noted that the city inspector told Grothues that the city’s issuance of a permit and the inspection are now done separately. IFCIA received the pool permits in June 2013, but the inspection was not done until September.
Grothues also noted that the baby pool still has a circulation problem. The line between the large pool and the baby pool is periodically getting clogged. Aqua Lifeguard is making arrangements to have this looked at.
The tree debris on the west part of the former golf course property was removed by Poli De Leon. Grothues also noted that De Leon will now be working on cleaning up the fence line along W. Little York between Deep Forest and Gum Grove.
- Deed Restrictions Committee Report
Pierce reported that there were 495 uncured violations per the October inspection and that 180 violations had been cured. He also noted that a number of the letters sent were for grass in bare spots, which will hopefully decline after the summer season has passed.
- ACC Committee Report
Curry reported that there were 3 outstanding ACC applications and that she would be contacting Haynes when he gets back in town to review them. She also requested that her work email address be used for the ACC forwarder instead of her ifcia email address.
D. Security Committee Report
Du Bois encouraged all those present to have an alarm system in their home. He also noted that there are many cheap and effective ways to make it appear to have an alarm system if they do not have one.
- Communication Committee Report
Du Bois reported that he is testing a closed Facebook group for IF residents only. Du Bois explained that he has created this group so that residents may use it to inform other residents of things happening in the community such as suspicious cars or persons, burglary activities etc…
F. Resident Relations Committee Report
Martin had nothing to report.
Old Business
- Petitioning of Residents by Section –
Grothues asked that this be moved to Executive Session.
Note: It was not discussed in Executive Session.
New Business
- Entrance Signs
Curry informed the Board that she initially invited a representative to come to the meeting to present options for entrance signs for the community. Curry stated that since the representative did not attend she would attempt to pass the information along via email or at the next Board meeting.
- Deed Restriction Violations to Legal
The Board will discuss deed restriction violations that are recommended to be sent to legal in Executive Session since it involves the discussion of specific addresses.
- Collections to Legal
The Board will discuss accounts with outstanding balances that are recommended to go to legal in Executive Session since it involves the discussion of specific addresses.
- Draft of 2012 Audit report
A draft of the 2012 audit report was forwarded to the board prior to the meeting. Curry asked for additional time to review the draft. The other board members were in agreement.
- Recommendations for DeRousse Replacement
The Board will discuss recommendations for DeRousse’s replacement in Executive Session.
F. Meeting re: 2014 Budget (the agenda erroneously noted the 2013 Budget)
Grothues asked board members for dates they would be available for a special meeting to work on the 2014 budget. It was then decided that Grothues would email the board to give board members an opportunity to check their calendars.
The Board moved to Executive Session at 7:50 pm.
The Board reconvened to the General Session at 9:01 pm.
Deed Restriction to Legal
The Board voted in Executive Session to send certified deed restriction letters to 11 of the 12 addresses listed in Grothues’ email to the board dated October 8, 2013 now and to send the twelfth one if/when the next violation occurs.
Collections to Legal
The Board voted in Executive Session to send certified collections letters to the 6 accounts listed in Martin’s email to the board dated October 8, 2013.
Adjournment
With no further business to come before the Board, the meeting was formally adjourned at 9:02 pm on a motion by Du Bois seconded by Martin and unanimously carried.
Next Regular Board Meeting
The next Board meeting is scheduled for November 13, 2013.