September 8, 2004 Meeting Minutes

Board Members Present:
President Charles Crain
First Vice President Vernon Hassell
Second Vice President Mel Weiser
Secretary Clark Blanco
Treasurer Julie Grothues
Director Louise Gonzales

Board Members Absent:
Director Steve Brickhouse

Residents that signed in:
Ann Carson
Judy Blanco
Thiry Weiser
Mary Louise Cloy
Ann Floyd
Ed Abrahams
Clay Abrahams
Allen Mansfield
Kathy Saccone
Clymer Wright
Ron Dusek
Charlotte Curran

Genesis Representatives:
William DeVane, Association Manager
Shara Parson, Recording Secretary

Meeting Called to Order

Meeting was called to order by President Charles Crain at 7:06PM on September 8, 2004. Clymer Wright was designated as parliamentarian.

The agenda was adopted as presented.
No objection.

Homeowners Concerns

Ann Carson expressed her concerns regarding a neighboring house. She stated the garage door has been off of this house since November 2003 and no action has been taken. Director Weiser stated all necessary steps have been taken however there is nothing in the deed restrictions that states there must be a garage door. Ms. Carson also commented on a house on Turfwood. She stated the hedges were over grown and impeding the sidewalk. Director Hassell suggested contacting the 311 help line.

Ron Dusek expressed concerns regarding several over grown properties throughout the community. He noted the same houses continue to be in violation.

Ms. Carson remarked, the houses she referred to earlier, are occupied by renters.

Ann Floyd expressed her concerns regarding the lots that have been cleared. She reported several trucks and cars have been parking in these lots. She also reported the grass on Lemon Tree is in need of being mowed and edged. (It was discovered that this house is not within Association’s boundaries.)

Kathy Saccone read a letter submitted by Millie Contreras. She expressed concerns regarding a houseon Green Lawn.

Charlotte Curran reported that some residents park their vehicles in the grass, have wood stacked on the side of their house, and the driveway is in disrepair
Approval of Minutes

Before the reading of the minutes Director Blanco reported the July minutes have been amended to reflect the voting records. There were no objections.

There were no objections to dispense the reading of the minutes.

There being no objections the August meeting minutes were accepted as presented.

Financial Reports

A. Financial Reports
Treasurer Grothues had no comments as the financial reports were not given to her until tonight and she has not had an opportunity to review them.

Management Reports

A. Properties and Facilities Committee Report
Director Weiser presented the properties and facilities report. Weiser stated the children’s playground has been painted, a cage was placed around the vending machine, and motion detectors on security lights were installed in the park area. Weiser announced the committee is losing 1 member and would like volunteers to assist with committee duties. It was noted the pool has been officially closed for this season.

No objections; the report was accepted as presented.

B. Deed Restrictions Committee Report
Director Hassell presented the deed restriction report. A short committee meeting was held on Friday. Hassell stated the committee recognizes the concerns of the homeowners, however committee members do not always see violations. Hassell addressed the issue of individuals parking on the vacant lots. He sated Harris County has declined to post “no trespassing signs”.

Director Grothues expressed concerns regarding the time delay of the violation letters being sent out. She further stated the last set of letters noted in the inspection report were mail out in July.

No objections; the report was accepted as presented.

C. Financial Management Committee Report
Director Grothues presented the financial committee report. The following items were identified:
· 2000, 2001, 2002, and 2003 Form 990 were mailed to the IRS on July 26, 2004.
· 2003 audit began August 23, 2004.
· Draft of audit report expected in mid September.
· Signature cards needed to be updated.
· Recommendation made be Alan DeBarbieris to open a money market account at Bank One instead of Sterling Bank, as the Association will be over the $100,000.00 FDIC limit if the account is opened at Sterling Bank.
· Dain Rausher account with $52.30 was closed in February 2002.

Homeowner expressed concerns regarding the delay in filing for taxes. Director Hassell stated the bookkeeper
we had in the past quit. The Board was unaware of an income tax requirement.

No objections; the report was accepted as presented.

D. Security Committee Report
Director Blanco stated the security committee did not meet this month; therefore there is no report. The IFCOP reports will be e-mail to directors. Blanco announced Jack McCarty stepped down as a committee member and Vernon Hassell has been asked to be the Chair of the committee.

Director Blanco requested an executive session to further discuss security issues.

E. Flood Committee Report
Director Crain presented this committee’s report. The following items were identified:
· Construction on lower Vogel Creek will start on September 18, 2004. The last house that was blocking the right of way has been torn down. Now they will begin digging that section.
· Right of Way – Two houses on Streamside are in condemnation and two properties are in negotiation on Maple Tree and moving toward condemnation.

No objections; the report was accepted as presented.

F. Communications Committee Report
Director Crain presented the communications committee report. The following items were identified:
· August newsletter delivered on time.
· New residents book has been completed and delivered to resident relations committee.

Director Weiser suggested preparing a residents relations book in Spanish.

No objections; the report was accepted as presented.

G. Resident Relations Committee Report
Director Gonzales presented this committee’s report. She stated the book will be distributed to new residents. The book provided very helpful information regarding the community. Gonzales recommended preparing a book in Spanish.

No objections; the report was accepted as presented.

H. HCFCD Properties Committee Report
Director Hassell presented this committee’s report. The following items were identified:
· All houses have been torn down except the ones mentioned earlier by Director Crain.
· HCFCD is working with Center Point to grant them a new 30 ft easement.
· Pipeline relocation anticipated to be completed in the next 3 weeks.
· HCFCD currently working on replacing the curbs.

No objection; the report was accepted as presented.

I. Lawn Maintenance Committee Report
Director Grothues presented the lawn maintenance committee report. The following items were identified:
· First Lawn committee meeting held on August 26, 2004. Discussion held regarding the responsibility of the committee and the authority of the committee given by the board.
· There have been 3 rounds of mowings since the last board meeting; $795.00 was spend on these mowings.

· Committee has been contacting owners of vacant lots asking them to maintain their lots.

Homeowner present requested the mowing company pick up debris before they mow.

Director Crain stated the next Lawn Maintenance report should include the total number of properties and the total number of dollars spent.

No objections; the report was accepted as presented.

Old Business
Director Blanco motioned to amend the lawn maintenance resolution to set a time for the resolution to expire. Motion seconded by Director Hassell.

Director Hassell moved to amend proposed amendment by setting a fixed amount of $2000.00 for the remainder of the year. Motion seconded by Director Weiser.

Director Blanco edited Hassell’s amended amendment to $3000.00. Director Weiser seconded. Blanco stated $2000.00 is not enough for the remainder of the calendar year. Weiser, Hassell, Blanco, Gonzales in favor. Grothues opposed. Motion carries

Motion to limit the amount to $3000.00 for this calendar year. Gonzales, Blanco, Weiser, Hassell in favor. Grothues opposed. Motion carries.

Original amendment by Director Blanco, 2nd by Director Weiser will be given the authority until annual meeting. Gonzales, Blanco, Weiser, Hassell in favor. Grothues opposed. Motion carries.

New Business

1. Bank Signature Cards
Director Grothues stated the bank signature cards are in need of updating. Director Weiser and Director Blanco declined being included on the signature card.

2. Dividing Sterling Account
Director Grothues motioned to amend resolution 0811041-B to place funds in a money market account at Bank
One. Director Blanco seconded.

Homeowner suggested the Board seek a Bank with the highest interest rate.

Julie withdrew her motion and motioned to put the Association’s money in a Bank whose money market account pays the highest interest. Motion seconded by Director Gonzales. Gonzales, Blanco, Hassell, Weiser, Grothues in favor. Motion carries.

3. Closing IFCIA Storage
Director Grothues presented a list of items that were currently being stored in the storage room to the board of directors. Grothues stated Floyd Webb would purchase the 3 file cabinets for $20.00 each and the metal desk for $20.00.

Grothues motioned to move items out of the storage area by the end of September sell the items to Floyd Webb and throw away all remaining items. Director Weiser seconded the motion and the motion carries. Gonzales, Blanco, Hassell, Weiser, and Grothues in favor.

Director Weiser agreed to pick up the items from the storage room.

4. Entrance sign a Victory/Antoine
Director Grothues motioned to raise the post on the sign located at Victory and Antoine to improve visibility. Motion seconded by Director Gonzales. Motion carries. Gonzales, Blanco, Hassell, Weiser, Grothues in favor.

Director Grothues motioned to remove the two signposts on Antoine near Gulf Bank. Director Blanco seconded and the motion carries. Blanco, Grothues, and Gonzales in favor. Weiser and Hassell opposed.

5. New Entrance Signs
Director Crain discussed creating a committee to acquire new entrance signs. He further stated he has located an individual that had installed brick signs for $1,500.00 each.

Director Hassell motioned to establish a committee to obtain specifications and prices for the installation of new entrance signs no later than the November Board of Directors meeting. Director Grothues seconded and the motion carried. Gonzales, Blanco, Hassell, Weiser and Grothues in favor.

Director Crain volunteered to establish a committee. There were no objections.

6. Status of esplanade on W. Gulf Bank
Crain stated he received information that irrigation work has been installed on esplanade #35. He further stated he has information that Ms. Tumlin has presented a written request. Director Weiser stated he has no knowledge of this. Director Grothues stated it was to her understanding that the Great Inwood Partnership has paid the bill.

7. Management of Esplanade Irrigation
Director Grothues stated the people who are doing the maintenance would like to turn it over to the neighborhood to maintain irrigation system. Director Weiser stated the probationers have been water the esplanades every Saturday, Sunday, and most Wednesdays. Director Weiser was asked who has the key to the irrigation system timer. He responded that Daphne Tumlin or Debbie Harlow had the keys.

It was decided a second set of keys is to be made for the Association.

8. Insurance Policies
Director Crain held discussion regarding the Association’s insurance policies. The following items were identified:

· ATV needs to be insured.
· Insurance policies should be reviewed to assure the Association is paying a reasonable amount.
· Insurance agent suggested the Association obtain worker comp insurance to protect the Association against possible injury of probationers.

Thiry Weiser requested a few weeks to look into the matter, as she believes the probationers are covered by Harris County.

Director Blanco motioned that the treasurer review the insurance policy and make a recommendation to the Board as to any changes, additions or deletions needed to the policy. Director Gonzales seconded and the motion carries. Gonzales, Blanco, Hassell, Weiser, and Grothues in favor.

9. HCFCD Easement Notice
Director Crain announced HCFCD would like to gain 60 ft of easement on the portion of Vogel Creek that meets the park. They want to move the fence back. Consequently since this directly controls the digging of the next section closer to Inwood Forest we have to take action. Director Crain designates himself to take action for the board. No objections; motion carries.

10. Translation of New Resident Handbook
Director Grothues motioned to translate the new resident handbook into Spanish. Louise seconded and the motion carries. Gonzales, Blanco, Hassell, Weiser, and Grothues in favor.

11. Motion to Purchase a Plaque
Director Hassell motioned Inwood CIA purchase a plaque for Jim Barber in appreciation of his services not to exceed $75.00. Director Blanco seconded and the motion carries. Gonzales, Blanco, Hassell, Weiser, and Grothues in favor.

Next Regular Board Meeting

The next regular IFCIA Board Meeting is scheduled for Wednesday, October 13, 2004.

Adjournment