Inwood Forest Community Improvement Association
Board of Directors Meeting
White Oak Conference Center
November 14, 2012 Meeting
Board Members Present: Residents that signed in:
President Julie Grothues Fred Sheppard
Second Vice President Tom Haynes George Silvy
Secretary Sharon DeRousse Fritz Warncke
Treasurer Jane Martin
Director Marida Curry
Board Members Absent:
Director Don Emerson
First Vice President Hugo Du Bois
Meeting Called to Order
President Julie Grothues called the meeting to order at 7:04 pm. Jane Martin was designated as Parliamentarian. Tom Haynes was appointed as Sergeant at Arms. The agenda was adopted as the Orders of the Day. There were no objections.
Homeowners Forum
A homeowner thanked the Board for all their hard work and appreciated all they have done for the community.
Another homeowner asked about the flood control maps. Grothues noted that the Harris County Flood Control District (HCFCD) recently moved to the next step in the map approval process. On July 31st, FEMA issued the flood maps with the technical corrections to the TSARP maps first issued in June of 2007. FEMA previously told HCFCD that technical corrections had to be made to the maps for White Oak Bayou for areas south of Inwood Forest before they could submit conditional letters of maps revision (CLOMR) and then letters of map revision (LOMR) for the work done on Vogel Creek and other areas. There is a 90 day comment period for the maps that were released on July 31st. The city and county will then be given 6 months to pass any ordinances that may be required regarding the changes in the maps. Grothues stated she will be checking on the status of the CLOMR since the 90 day period ended October 31st. After the letters are approved by FEMA, the flood maps for the east side of IF will be revised.
Another homeowner brought up concerns about hearing gun shots in the neighborhood and how long it took the police to respond. Grothues noted that gun shots are given a lower priority by HPD if there is no other activity associated with it because the people are usually gone immediately afterward.
Approval of Minutes
The Board reviewed the minutes of the general and executive sessions of the October 10, 2012 monthly meeting as well as the minutes of the general session for the October 24, 2012 special meeting. Martin moved to approve the minutes for the October 10th general and executive session minutes as presented, Haynes seconded. Curry, Haynes and Martin voted in favor, DeRousse abstained, motion carried.
Martin then moved to approve the minutes for the October 24th special meeting as presented, Haynes seconded. All voted in favor, the motion passed unanimously.
Financial Reports
Martin stated that the past due collections are going well. IFCIA took in over $19,000 in October. Three more plans have been paid off and two more plans were approved. A few payoff quotes have also been issued. Overall, collections are going very well.
Management Reports
- A. Properties and Facilities Committee Report
Grothues reported that she is looking into having the knock out roses on the esplanade on Antoine at Victory cut back due to their size. She went on to say that the irrigation system on the Antoine esplanades will be drained and the system shut down in the next few weeks to protect it during any upcoming cold weather. Grothues also noted that Poli DeLeon will be working to clean up the family graveyard off of Streamside and removing two dead trees.
B. Deed Restrictions Committee Report
Pierce reported that 283 violation letters were sent and 194 violations were cured this month. He noted that a lot of violations had been cleared this month and that not as many yards needed attention.
- C. ACC Committee Report
No ACC requests this month.
- D. Security Committee Report
Grothues reported that they are aware of a possible group burglarizing homes in IF and that the police are looking into the matter. There were also 2 attempts to kick in front doors this past Sunday morning on Black Jack.
- E. Communication Committee Report
Nothing to report at this time.
F. Resident Relations Committee Report
Martin reported that yard of the month was not done for November, but that it will be done in December for Christmas decorations.
Old Business
ACC Policies and Procedures
Grothues noted that she has not had an opportunity to prepare a draft for comments and will try again next month.
New Business
Deed Restriction Violations to Legal
To be first discussed in Executive Session.
Collections
Martin noted that there are no recommendations for past due accounts to be sent to legal at this time.
Elgohary Agreement
Grothues noted that she, Martin and IFCIA’s attorney, Jim McConn from Hays McConn, attended a court ordered mediation with Victor Elgohary, IF homeowner, on October 29th. An agreement was reached and has been signed off on by all board members.
Proposed Deed Restriction Amendment
Curry stated that they have forwarded a draft copy of the proposed amended deed restrictions to Hoover Slovacek for their comments. She also stated she is hoping to have a revised copy to hand out in January.
2013 Budget
Grothues stated she has not had time to complete the 2013 budget draft, but should be able to get to it in the next few days. Grothues handed out revised budget notes with quotes from Poli DeLeon regarding additional work he may be asked to do on a regularly scheduled basis as discussed at the October 24th special meeting regarding the 2013 budget.
The Board moved to Executive Session at 7:51 pm.
The Board reconvened to the General Session at 7:59 pm.
There was one homeowner present. There was one item to be voted on.
Deed Restriction Violations to Legal
Martin moved to send certified demand letters to 9 homeowners listed in her November 12, 2012 email to the Board for deed restriction violations, and previously discussed in executive session. DeRousse seconded. The motion passed unanimously.
Adjournment
With no further business to come before the Board, the meeting was formally adjourned at 8:00 pm on a motion by Martin, seconded by Curry and unanimously carried.
Next Regular Board Meeting
The next Board meeting is scheduled for December 12, 2012